STELLARXPLORERS NATIONAL FINALS COMPETITION

Dates: April 22-26, 2025
Location:  Sheraton Denver Tech Center Hotel (7007 S Clinton St, Greenwood Village, CO 80112)
* Times and room locations may change between now and the start of the event. A final copy of the schedule will be provided on site. 

REQUESTED ​INFORMATION 

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Team Member Info
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Organization Info
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Travel/Lodging Info
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Team Photo and
​TD Headshot
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Organization Logo
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Release Forms
ALL INFORMATION MUST BE SUBMITTED BY THE LISTED DEADLINES.
TEAM MEMBER INFORMATION - DUE BY FRIDAY, FEBRUARY 28, 2025.
Must be completed by ALL traveling team members.
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National Finalist teams are allowed to travel with up to 8 members – one Team Director (required), one Chaperone (must be of the opposite gender of the team director if both male and female students are on the team), student competitors (up to 6). Students registered to the official team roster as of October 25, 2024, are the only ones permitted to travel. Competitor substitutions are not permitted. 

Mentors may travel as the designated chaperone, so long as doing so abides by the "gender rule" stated above. Mentors traveling as guests of the team are responsible for their own travel costs.

Each traveling member of the team must complete the Team Member Information form. The information requested is used to arrange air travel, compile the event program, coordinate tours, and ensure proper accommodations during your time in Denver.
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A full list of information collected via the form is listed below:
  • Full name (as shown on government issued ID. Include middle name and suffix.)
  • Preferred name (e.g., Mike as preferred name for Michael)
  • Email Address
  • Mobile Phone #
  • Date of birth
  • Gender
  • Pronouns (optional)
  • T-shirt size (unisex adult shirt sizing)
  • Grade (students only – will be displayed in event program)
  • Career Aspirations (students only – will be displayed in event program)
  • Citizenship (information required for space company tour)
  • Known traveler or redress number (if available - used for flight booking)
  • Food allergies / dietary restrictions
  • Special access requirements
  • Emergency contact name, email address, and telephone number
  • Quote about participating in StellarXplorers (team director and students only)
ORGANIZATION INFORMATION - DUE BY FRIDAY, FEBRUARY 28, 2025. 
​Completed by the Team Director only.
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  • Team number
  • Team director’s name
  • Official organization name
  • Team nickname
  • Team captain name
  • Organization’s full address​
TRAVEL AND LODGING INFORMATION - DUE BY FRIDAY, FEBRUARY 28, 2025. 
​Completed by the Team Director only.
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Section 1: Air Travel - This information is needed to make air travel arrangements for the entire team (including chaperone) to travel as a group.  Although the form asks for preferred departure times, they are not guaranteed. The StellarXplorers staff will be the final arbiter of travel plans. Once we have the information, you will be contacted by a representative from FROSCH International, our travel agency. We will arrange airport ground transportation in Denver. Additional information will be provided at a later date.

For this event, teams will travel in and out of Denver International Airport (DEN).
Departure Date: Tuesday, April 22, 2025
Return Date: Saturday, April 26, 2025

Section 2: Hotel Room Assignments - All teams will stay at the Sheraton Denver Tech Center hotel. Rooms have two double beds, and each team is assigned four rooms. Us the form to provide the list of names assigned to each room. If school/organization policy requires your team to have more than four rooms, please contact the StellarXplorers staff at [email protected]. 
File names should include assigned STLX11-xxxx team number
TEAM PHOTO - DUE BY FRIDAY, MARCH 7, 2025

The team photo will be used in the event program, on our social media pages, and in presentations throughout the event. Submit using the upload button to the left.
  • Photos should be in landscape orientation (preferably aspect ratios of 16:9 or 4:3)
  • Photo should be high-resolution to ensure clear printing
  • Feel free to get creative with backgrounds and photo composition (as long as all team members faces are clearly visible).
  • Photo should include student competitors only.
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TEAM DIRECTOR HEADSHOT - DUE BY FRIDAY, MARCH 7, 2025

​A high-resolution headshot of the team director will be included in the event program.
  • Choose a clean, neutral background free from any distracting elements.
  • Refrain from using a selfie, if possible.
ORGANIZATION LOGO - DUE BY FRIDAY, MARCH 7, 2025
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Organization logos are used in the event program and on event signage. 
  • Provide PNG and/or EPS file types of the logo, if possible (hi-res logos with transparent backgrounds work best!)
  • If you have one-color and full color versions, please provide both.
RELEASE AND LIABILITY FORMS - DUE BY FRIDAY, MARCH 7, 2025

​These forms must be filled out by all traveling members of the team. A parent/guardian signature is required for students under 18. We must have ALL these documents signed and in our possession for your team to be eligible to compete in the event.​ 

​Collect all signed agreements, scan into one consolidated PDF and submit using the upload link.
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